Winchester College Case Study

5 Sections Layout

CASE STUDY

The shift that helped Winchester College run 120 events and engage 250+ mentors in just one year

Winchester College, one of the UK's prestigious independent schools, turned to ToucanTech to streamline their development and alumni engagement efforts. In just the first year of using the platform, they achieved remarkable results across multiple areas: including events, engagement, fundraising and mentoring.

3 Column Left-Aligned Design

120 events run in the first year, up from 96 the year before, with simpler setup and administration

Over 350 donations processed, comprising 75% of their £1 million fundraising goal

250+ mentors enrolled on the new careers and mentoring platform within seven months (target: 100)

Testimonial Card

★ ★ ★ ★ ★

"ToucanTech has helped us run 120 events in our first year—up from 96 the previous year. The process is much simpler now and takes less time, despite the increase in the number of events. The donation module has also enabled us to process over 350 gifts, making it possible to reach 75% of our £1 million fundraising target—something that would have been unfeasible before."

Christopher Normand, Director, Winchester College Society

University of Notre Dame & Hivebrite

The Challenge

Before ToucanTech, Winchester College struggled with

Time-consuming event setups
Inconsistent and generic email communications
Siloed systems that made donor relationships and engagement difficult to manage

The Solution

Winchester College adopted ToucanTech's comprehensive platform to solve these challenges. Key features that made a significant impact included:

Events Module: Streamlined event creation and management, allowing the college to scale from 96 events to 120 in one year. Event updates are now easily reflected across the website, saving time and effort. Check out their events page here.
Donation Module: This enabled the college to process over 350 gifts, accounting for 75% of their £1 million fundraising target—something that was previously unimaginable with their old system.
Careers & Mentoring Platform: The platform launched in June 2023 surpassed its target, enrolling over 250 mentors within seven months and facilitating 58 mentor-mentee matches. Explore their careers and mentoring platform here.
Email Platform: The improved email system allows for effortless segmentation and content integration, leading to more regular and impactful community emails.

The Impact

Time saved: By automating event management and simplifying communication, Winchester College has been able to achieve more with less time.
Increased income: The donation module's streamlined processes enabled the school to hit 75% of its £1 million fundraising target—far beyond what they could have achieved previously.
Increased engagement: The careers and mentoring platform exceeded expectations with over 250 mentors enrolled and 58 mentor-mentee matches within just seven months.
Joy & efficiency: According to Charlotte Christie, Development Administrative Assistant, "Event management is much easier, the system is more intuitive, and the email platform actually works. Segmentation and content management are much more user-friendly."

Beyond the Numbers

Winchester College has seen a deeper, more meaningful impact on its community. The increased engagement with alumni societies and new regional guilds forming thanks to the easy-to-manage club pages is a testament to the power of community in fostering long-lasting relationships.

“ToucanTech’s intuitive platform has made day-to-day tasks smoother, which has been a game-changer for the team.”

Melanie Bushell, Development Director