Events software built to power your community

Event management software is a platform that handles event registration, payment processing, attendee tracking, communication, for all kinds of gatherings - galas, conferences, webinars, and community meetups. ToucanTech's event management system serves over 1,000 organizations processing 100,000+ event registrations annually for schools managing alumni reunions and fundraising galas, associations coordinating conferences and training, and nonprofits running donor appreciation events. The platform integrates directly with your CRM database so registrations, payments, and attendance automatically update member records without manual data entry. Organizations report 50-70% reduction in time spent coordinating events and 30-40% increase in attendance rates using integrated event tools.

ToucanTech provides customizable event registration forms with ticket types, pricing tiers, guest options, meal preferences, accessibility requirements, and custom questions embedded directly on your website. Build registration forms in 10-15 minutes using with zero coding required. Process payments automatically through PayPal, Stripe or GoCardless integration supporting credit cards, debit cards, ACH transfers, and international currencies. Organizations report processing 50-500+ registrations per event with instant confirmation emails, automated receipts, and real-time attendee lists. Set early bird pricing that expires on specific dates, offer member discounts versus non-member rates, and accept donations alongside registration fees.

Yes. ToucanTech supports milestone reunions (5th, 10th, 25th, 50th class years), multi-day conferences with attendance tracking, fundraising galas, webinars and virtual events, regional chapter meetups, volunteer activities, and networking receptions. Organizations run 10-50 events annually through ToucanTech with templates saving 60-80% setup time for recurring event types.

ToucanTech provides real-time attendee lists showing who registered, paid, cancelled, brought guests, selected specific meal options, or requested accommodations. Export attendee rosters directly from ToucanTech for nametag printing, seating charts, or catering counts. Use mobile check-in on tablets or smartphones to r search attendee names at event entrance. Organizations report 70-90% faster check-in compared to paper lists or manual searching. All attendance data syncs automatically to CRM records, allowing segmentation for future communications (send thank-you emails only to attendees, invite non-attendees to next event, identify highly engaged members who attend multiple events annually).

ToucanTech automates event confirmation emails (sent instantly upon registration), payment receipts, reminder emails (7 days before, 1 day before etc.) post-event thank-you messages, and feedback surveys once set up. Personalize communications with merge fields showing attendee name or other event-specific details. Send targeted messages to specific segments (only VIP ticket holders, only virtual attendees, only those who haven't paid). Organizations report 40-50% reduction in event-related email workload through automation. Track email opens and clicks to gauge interest, send event materials or joining instructions 24 hours before start time, and follow up with attendees to encourage future participation or donations (60-75% of event attendees become donors within 12 months).

ToucanTech tracks registration rates, ticket revenue and final attendance numbers. Generate reports showing registration over time, compare performance across multiple events, identify which marketing channels drove registrations (email, website, social media), and calculate net revenue after expenses with specific reports.Organizations report average ROI of 3:1 to 8:1 for fundraising galas and donor events. Export data for board presentations showing event participation by constituency (alumni 65%, parents 25%, friends 10%), year-over-year growth, and engagement correlation to giving patterns.