Washington State Association of Counties (WSAC) has transformed their data management and member offering with the launch of a new member hub powered by ToucanTech. Since launching in January 2024, WSAC has streamlined admin operations and fostered stronger connections among members, with nearly 300 members creating online accounts in the first six weeks.

Before adopting ToucanTech, WSAC struggled with disparate software systems, leading to challenges in data management and analysis, leading them to seek a comprehensive solution to track engagement effectively while simplifying administrative tasks. 

“While no database switch is “easy,” our organization’s switch to ToucanTech has been smooth. I’m grateful we were able to find not just a solution but partners to help us through this transition – discovery to launch and everything after.“ — Mitch Netzer, Communications Manager for WSAC.

A pivotal advantage of ToucanTech for WSAC is its integrated email management system. WSAC can now seamlessly send and monitor emails directly from its member database with the help of ToucanTech’s Activity Tracker and integrated email statistics, leading to a 15% increase in open rates.

Plus, WSAC can efficiently segment its data, whether through Advanced Filters or the Reporting Wizard, tailoring messages and initiatives to specific member groups. WSAC also uses ToucanTech's Membership Module to administer Business Partnerships effectively, allowing businesses to apply for partnership status directly through the platform, simplifying the application process and fee collection—all within the same database.

“One of the biggest benefits of switching to ToucanTech is the consolidation of our data, communications, and member management. We no longer need to update multiple databases, do large exports and imports, or worry about having multiple pages on our website that need to be updated with the same information. Now, we can update in a single centralized tool. It’s saving us time and allowing us to have a streamlined approach to managing and communicating with our membership. With how versatile ToucanTech is, it seems like we’re always finding new ways of engaging our members.“ — Mitch Netzer, Communications Manager.

WSAC has also leveraged ToucanTech's capabilities to manage a diverse range of events. From routine in-person board meetings and weekly virtual calls to large-scale conferences, WSAC has streamlined event planning and attendance tracking for its members.

The club functionality within ToucanTech has been another key piece of functionality. Through designated clubs, members from various affiliates can converge, fostering collaboration and knowledge-sharing, and admins can share resources and news, and facilitate networking opportunities tailored to specific interests or needs.

WSAC's partnership with ToucanTech has provided a streamlined approach to member and data management, and we're thrilled to see enhanced efficiency and strengthened member connections.